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A large part of your daily
activities are taken up handling documents created in the normal course of
business.
You review them, store them, archive them, destroy them when they are
obsolete and hopefully recycle them.
If you have no records management
system, then you are missing an important piece of your business map and and you
are wandering around in the dark when you should be concentrating on making your
business better and your customers happier. Out sourcing your records
management will reduce your costs and give you control over your office space.
In addition you can develop policies with regard to who has access, and how long
you will keep documents before destruction.
All these steps help your business to comply
with new
Government of
Canada Privacy Legislation.
We provide one solution from
cradle to grave, and rebirth as a new paper product.
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Records Management File Boxes |
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We designed these boxes to be sturdy, clean
looking, and help you collect information that will make it easier
for us to search for your boxes. There is a clear spot for placing
our Bar Code, date ranges, alpha numeric ranges, and destruction
dates. In addition there is a spot for you to put your
own identifying number if you have a system in place already.
The boxes are delivered to your door in bundles of 15.
We can provide you with volume
discounts if you have a large order. |
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Computerized Bar Code Tracking
System |
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O'Neil Software is the leading supplier of records management
software in the world. It combines easy of use with a powerful SQL
server database. The software, and our hand scanners, allow us to
track and monitor your files from the time we pick them up until
they are safely sleeping in our steel racks.
When you want information from us, we can print
reports that show you what boxes are where and who accessed them
when. |
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Our Facility |
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Located in Transcona, our facility is divided into
2 sections - 13,000 square foot records management center, and
13,000 square foot destruction and recycling facility. Our records
management center has an initial capacity for 85,000 file boxes, and
our destruction facility can destroy 30,000lbs of documents every 8
hours. Both facilities have high security locks, monitored alarm
systems, 24 hr video surveillance, and sprinkler protection. |
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Our Equipment
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From our trucks to our shredder
to the racking in our warehouse, we believe in having the right
equipment for the job. It helps
to ensure that we are making on-time
pickups and deliveries, not excuses. |
Phoenix Recycling makes this
process easy and economical! |
