6 Information Destruction Mistakes to Avoid

You may have a handle on storing and managing your information, but what happens when it’s time to dispose of it? Privacy breaches are often the result of negligence and errors. Here are six information destruction mistakes to watch out for and avoid:

Mistake 1: Not Having a Shredding Routine

The longer you wait to destroy confidential information, the greater the potential for a privacy breach. Destruction of old records should be a top priority, not an afterthought. Regular shredding of expired and unwanted documents minimizes identity theft and business fraud risks. A scheduled shredding service helps you dispose of sensitive documents promptly and securely.

Mistake 2: Using Office Shredders

Office shredding machines can only shred a few pieces of paper at a time and cut your documents into reconstructable strips. In contrast, a professional shredding service uses industrial-grade shredders to destroy your documents quickly and completely. Your shredding partner places secure collection containers throughout your office, allowing your staff to dispose of confidential documents promptly. When the containers are filled, the contents are collected for professional destruction.

Mistake 3: Neglecting Final Disposition Requirements

A records retention policy keeps your business organized and protects it from lawsuits and liability. But that doesn’t mean you should stockpile your records indefinitely. When your documents reach the end of their retention lifecycle, they should be destroyed.

Mistake 4: Recycling before Destroying

Protecting the planet is important, and so is protecting your privacy. That’s why you shouldn’t recycle documents without destroying them first. A shredding and destruction service offers a two-for-one destruction and recycling solution. After your documents are destroyed, the shredded paper is made into new office paper, construction paper, tissue, and even roofing felt.

Mistake 5: Ignoring Your Media

Don’t make the mistake of neglecting to destroy your unwanted digital media. Erasing a hard drive or tape only removes a portion of the data, not all of it. With the right tools, an identity theft criminal can extract data from an erased device. Shredding the hard drive ensures that the data is permanently destroyed. Use a hard drive destruction and shredding service to remove the data from media for good.

Mistake 6: Choosing the Wrong Destruction Provider

Don’t put your information at risk by choosing the wrong destruction provider. By partnering with a NAID AAA Certified information destruction partner, you never have to worry about your data being stolen or compromised. NAID stands for the National Association of Information Destruction, a non-profit standards-setting organization for the shredding and destruction industry. To achieve AAA Certification, shredding vendors are surprise-audited annually by an impartial, independent security professional. A NAID AAA Certified destruction partner is the right choice for an unparalleled privacy protection solution.

Phoenix Recycling provides records shredding and destruction services to all of Manitoba. For more information, please contact us by phone or complete the form on this page.

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