Why Document Storage Still Matters
Electronic data rules in the Digital Age. But paper documents are still relevant as businesses continue to rely on hard copy records to support their operations. In this blog, we highlight nine reasons document storage still matters:
Real estate is expensive, and the space your file cabinets occupy costs your business money. An off-site document storage solution helps you use your space more efficiently and save money, contributing to your bottom line.
Your documents are the lifeblood of your business. A secure document storage solution safeguards your important documents and vital records from fires, floods, and natural disasters.
You spend valuable time searching for documents and retrieving them from file cabinets. With a document storage service, your documents are professionally organized, managed, and indexed so you can find and retrieve them faster.
Over time, if not stored in the right environment, paper documents can quickly turn from white to yellow and become brittle. Climate-controlled document storage preserves your paper-based information long term.
Manual retrieval of documents drains your staff’s productivity. A records storage service removes the onus of document retrieval from your staff. When an employee requests a file from a records center, the document is either physically hand delivered or sent digitally with a Scan on Demand solution.
Identity theft and business fraud is at an all-time high. Professional records storage prevents this type of unauthorized access to your documents. A records center is designed with advanced security systems and security protocols that allow only authorized personnel to access your documents.
Your business must comply with federal and provincial privacy laws on the collection, use, and disclosure of personal information. A document storage service helps your business avoid non-compliance fines and penalties by safeguarding your records throughout the retention lifecycle.
A privacy breach can permanently damage your clients’ trust in your company. Document storage ensures the information you collect from your customers remains safe.
Peace of Mind
One of the most important things document storage offers is peace of mind. When your records are organized and secure, you sleep better at night.
As you can see, there are many good reasons why document storage still matters.
Phoenix Recycling provides records shredding and destruction services to all of Manitoba. For more tips on how to choose a shredding and destruction vendor, please contact us by phone or complete the form on this page.